Privacy Policy

Effective Date: August 27, 2025
Organization Name: AI SMART

AI SMART (“we,” “our,” or “us”) is committed to protecting the privacy of students, parents, educators, donors, and community members who engage with our programs, website, and resources. This Privacy Policy explains how we collect, use, and safeguard personal information in connection with our mission to educate students on the responsible and ethical use of artificial intelligence.

1. Information We Collect

We may collect the following types of information:

  • Personal Information (Voluntarily Provided):
    • Name, email address, phone number, and mailing address (e.g., when subscribing to newsletters, registering for programs, or making donations).
    • Educational institution or affiliation (if you register as a student, educator, or partner).
  • Program Participation Data:
    • Information related to student participation in workshops, courses, or events (e.g., attendance, coursework, certificates).
  • Donor Information:
    • If you choose to donate, we may collect payment information through a secure third-party payment processor (we do not store financial data ourselves).
  • Website and Technology Data:
    • IP address, browser type, operating system, and site usage statistics (collected via cookies or analytics tools, if used).

2. How We Use Information

We use collected information to:

  • Provide and improve our educational programs and services.
  • Communicate with participants, educators, and donors.
  • Send newsletters, updates, and educational resources (if you opt in).
  • Ensure compliance with our nonprofit mission and applicable laws.
  • Maintain secure and efficient operations.

3. Information Sharing

We do not sell, rent, or trade personal information. We may share limited data only when necessary:

  • Service Providers: With trusted third parties who perform services on our behalf (e.g., event registration platforms, email communication tools, or secure payment processors).
  • Legal Compliance: If required by law or to protect our legal rights, safety, or operations.
  • Aggregated/Anonymous Data: We may use non-identifiable data for research, reporting, or demonstrating impact.

4. Children’s Privacy

Protecting children’s privacy is a priority. For participants under 13, we obtain parental or guardian consent before collecting personal information, in compliance with the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect or store personal information from children without appropriate consent.

5. Data Security

We implement administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. While we strive to use industry-standard practices, no method of electronic transmission or storage is 100% secure.

6. Your Choices

  • You may opt out of receiving communications from us by using the “unsubscribe” link in emails or contacting us directly.
  • You may request access, correction, or deletion of your personal information by emailing us at [insert contact email].

7. Cookies & Analytics

If we use cookies or analytics tools, they are only used to improve user experience and measure program impact. You can disable cookies through your browser settings.

8. Third-Party Links

Our website and resources may link to third-party sites. We are not responsible for the privacy practices of those sites and encourage you to review their policies.

9. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in practices or laws. The “Effective Date” at the top indicates the latest revision.

10. Contact Us

For questions or concerns about this Privacy Policy, please contact us:

AI SMART
1900 Preston Rd., Suite 267-239, Plano, TX 75093
smart@learnaismart.org

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